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Team Assistant on the World Bank Group


The World Bank Group is likely one of the world’s largest sources of funding and data for growing nations. It uses monetary assets and intensive expertise to help our consumer nations to cut back poverty, increase financial development, and enhance high quality of life. To make sure that nations can entry one of the best global experience and help generate cutting-edge data, the World Bank Group is continually in search of to enhance the best way it really works. Key priorities embody delivering measurable results, selling openness and transparency in improvement, and bettering entry to improvement info and knowledge.

We are recruiting to fill the place under:


Job Title: Team Assistant

Job #: req507
Location: Abuja

Sector: Administration/Office Support

Grade: GB

Term Duration: 2 years, zero months

Recruitment Type: Local Recruitment

Required Language(s): English

Description

  • The World Bank, a number one multi-lateral establishment in global financial improvement, is on the lookout for a extremely organized, energized and skilled individual able to working successfully in a really demanding fast-paced setting to function a Team Assistant.
  • The Team Assistant might be under direct supervision of the Senior Executive Assistant (SEA) who’s liable for her/his technical {and professional} improvement and efficiency analysis.
  • The Team Assistant is an integral a part of the Nigeria Country Office Administrative and Client Support (ACS) team.
  • (S)He will present Administrative and consumer assist to the Operational Staff.
  • The job implies frequent interplay with different institutional models, workers in different places (domestically and internationally), Government officials, consultants and exterior organizations.

Roles & Responsibility
The general function of the task is to supply administrative, logistical and operational assist to the World Bank Nigeria Country Office.The predominant capabilities embody however aren’t restricted to:

Operational and administrative assist:

  • Provide assist for preparation and implementation of World Bank initiatives and actions in accordance with Bank procedures.
  • Use desktop processing abilities to provide complicated texts, studies, displays, charts, figures, graphs, and so on., in accordance with Bank format and distribution.
  • Collect and enter knowledge supplied by Task Team Leaders into the central database, including processing new challenge standing studies.
  • Keep abreast of the Organization’s directives and guarantee efficient processing of all challenge paperwork.
  • Draft routine correspondence (commonplace letters, memos, faxes, and so on.) conforming to the Organization’s regional requirements, utilizing correct grammar, punctuation and magnificence and proofread supplies.
  • Draft minutes of conferences and supply help in modifying giant paperwork.
  • Maintain up-to-date divisional challenge information (each paper and digital) and retrieve knowledge from varied sources and compile these to be used by the Country Director and/or the Country Management Unit (CMU).
  • Incorporate agreed feedback into paperwork, making full use of shared drives and software program capabilities.

Information Management and Client interplay:

  • Answer inside and exterior queries on the assigned portfolio or, as needed, take correct and complete phone messages, and route them to acceptable individuals to deal with.
  • Maintain current distribution lists, telephone/handle lists of challenge/product contacts, and distribute paperwork for the team.
  • Co-ordinate with service models, and liaise incessantly with team members each in Washington and within the Country Office.
  • Track and report on acceptable elements of the Team’s operational actions.


Time administration & Logistic planning:

  • Arrange working schedule and assembly with counterparts for the visiting groups.
  • Co-ordinate time administration and schedules, taking current and future priorities into consideration, anticipate and monitor adjustments, and talk the data.
  • Track assigned duties/challenge steps/ timetables utilizing trendy workplace administration applied sciences, coordinate with related workers, present help and/or info on project-related issues.
  • Solve non-routine issues creatively and resourcefully and help in preparation and logistical planning for varied occasions, e.g. conferences, workshops, negotiations, board presentation and signing, and so on.

Other Duties

  • Serve as a back-up to different workers and Task Team Assistants on challenge and administrative duties.
  • Occasionally carry out Analytical duties as could also be requested by the Team Leader
  • Perform different duties as requested by the Supervisor.

Selection Criteria

  • Minimum Bachelor Degree and at the very least 3 years of related expertise.
  • Previous expertise with a multilateral/bilateral group is an advantage.

Competencies:

  • Technology and programs data – Demonstrate superior data and expertise working with Microsoft workplace purposes (Excel, PowerPoint, Word, and so on.). Has capability and willingness to keep up up-to-date data and abilities in know-how.
  • Project and activity administration – Exhibit good organizational, problem-solving, analytical abilities and talent to work competently with minimal supervision. Demonstrate consideration to element and high quality. Has capability to handle a number of duties and full duties inside agreed schedule.
  • Institutional insurance policies, processes, and procedures – Demonstrate data of personal division’s applications and merchandise, know key players, perceive personal position. Display understanding of WB insurance policies and procedures related to the world of assigned tasks and is ready to apply/ implement them.
  • Versatility and flexibility – Demonstrate flexibility and is receptive to the implementation of latest options. Is keen to stretch personal functionality. Demonstrate motivation to avail and adapt oneself to effecting change.
  • Client Orientation (ACS) – Exhibit good communication abilities, optimistic {and professional} consumer service perspective; is ready to perceive purchasers’ wants and full them professionally.
  • Learning, data sharing and communication (ACS) – Good English language abilities (verbal and written) Able to write down clearly, edit and proofread draft communications. Able to study and share data/info throughout the unit.
  • Business judgment and analytical choice making (ACS) – Able to handle info and assist retention and disposition of knowledge and data. Can search, report, and ship fundamental info from varied sources and independently reply to fundamental inquiries.
  • Drive for Results – Able to take private possession and accountability to satisfy deadlines and obtain agreed-upon results and has the private group to take action.
  • Teamwork (Collaboration) and Inclusion – Collaborate with different team members and contributes productively to the team’s work and output, demonstrating respect for various factors of view.

Application Closing Date
third October, 2018.

How to Apply
Interested and certified candidates ought to:
Click here to apply online



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