Based on the thrilling changes that are rolling out for modern SharePoint, I believe 2019 goes to be the “year of contemporary” for SharePoint intranets. Within the following few months, many of the key limitations to “going fashionable” may have been eliminated the purpose the place many extra organizations will soar in. There are nonetheless just a few large rocks that I do know a number of of my shoppers are ready for — including the flexibility to simply schedule the publishing of pages, multi-lingual websites, and viewers concentrating on in navigation — however we all know these are both deliberate or prime of thoughts for 2019. (See my summary of all the roadmap slides from Ignite 2018.)
If you’re eager about redesigning your intranet — both as you propose your transfer to fashionable, you progress to the cloud, or if you happen to just wish to “hit refresh” in your getting older person expertise, it’s useful to see what others have completed, together with what’s technically potential.
Below are some nice assets to information and encourage your planning efforts. Keep in thoughts that just as a result of one thing is related for one of many organizations featured in these “prime intranet” lists, it doesn’t make it related in your group. The options you want are those that drive worth for your group and your customers. That mentioned, these are all extremely useful assets to information your strategy, get concepts, and benchmark.
Intranet Design Annual 2019 from Nielsen Norman Group
Each January, I sit up for the announcement from Nielsen Norman Group of the Intranet Design Annual. The Intranet Design Annual presents the “The Year’s 10 Best Intranets.” It’s a little bit of a misnomer as a result of entries for this award are submitted in May of the earlier year, so the winners introduced in early January are actually the 10 greatest intranets submitted as of May of the earlier year.
The report year however, the Intranet Design Annual 2019 contains 690 pages of research, summaries, screenshots, explanations of screenshots, and detailed details about the 10 successful intranet design tasks, including extraordinarily useful details about team measurement and composition, in addition to launch and adoption methods. The report additionally contains useful steering and greatest practices about intranet planning.
Since I’m “all SharePoint on a regular basis,” the first factor I search for every year is what number of options are primarily based on SharePoint. This year, it’s six-ish. The “ish” is as a result of two of the options leverage SharePoint for collaboration, however the intranet pages are usually not SharePoint-based. At least one winner leveraged an “intranet-in-a-box” resolution reviewed within the ClearBox report mentioned under. None of the 2019 winners leverage fashionable SharePoint — they’re all primarily based on the basic SharePoint expertise. (I’m conscious of not less than two companies that submitted their fashionable SharePoint intranets for the NN Group award, however neither made it to the highest 10.) It’s thrilling to me that every one however one of many SharePoint-based winners are cloud-based — a giant win for Office 365. It can be nice if an intranet primarily based on fashionable SharePoint wins for 2020.
In addition to searching for SharePoint options, I’m additionally interested by navigation approaches. About half of this year’s winners leverage mega-menus as a part of their global navigation. Mega-menu navigation was one of many Ignite guarantees that I’m most wanting ahead to seeing.
Intranet and Digital Workplace Showcase from Step Two
For the previous 5 years, I’ve had the chance to evaluate the Step Two Intranet and Digital Workplace innovation awards. Like the NN Group award, the Step Two submissions have been submitted in May of 2018. Judging occurred early in the summertime of 2018, and the winners have been introduced this previous September. The full 2018 Intranet and Digital Workplace Showcase is offered from Step Two.
The Step Two report winners embody options that cowl a broader scope than just intranets. Like the Intranet Design Annual, the Showcase contains screenshots and detailed overviews of the winners, key classes discovered, and adoption and governance methods, in addition to a abstract of the suggestions from the award judges.
My favourite entry this year was an unbelievable digital assistant solution from Liberty Mutual. This resolution enhances Liberty Mutual’s intranet and intelligently manages staff’ to-dos, notifications, approvals, workflows, messaging, social collaboration instruments and extra — primarily based on every worker’s private wants, in addition to personas outlined by function, division, and placement. Usually, I’m the queen of snarky feedback once I evaluation submissions. However, I used to be fairly actually gushing in regards to the Liberty Mutual entry. There have been another entries I actually liked, too, including an particularly participating video about info security created by the team at Scottish Water that was one among a number of very intelligent coaching and adoption methods featured on this entry.
SharePoint Intranets In-A-Box Report from ClearBox Consulting
Are you trying to rapidly get an intranet deployed and interested by a turnkey resolution primarily based on SharePoint? If so, the first factor it is best to do is put money into the 2019 version of the SharePoint Intranets In-A-Box Report from ClearBox Consulting. This complete useful resource offers unbelievable recommendation about selecting each a product and a vendor. The team at ClearBox not solely gathered information about every out there resolution from a number of sources, however additionally they had every vendor present a reside demo — so they didn’t just depend on advertising and marketing blah-blah to make their evaluations. They additionally talked to clients to get “voice of the shopper” suggestions.
The analysis methodology used for the report is excellent. Instead of scoring every vendor against one another or utilizing a “weight and rating” strategy, the team at ClearBox got here up with a set of consultant standards against which to guage every product. The standards included vital intranet capabilities, such as information publishing, person expertise, social and information administration, search, analytics, worker companies, integration, and a class they call wildcard. The wildcard class allowed the distributors to showcase an space of energy that won’t have been lined elsewhere within the standards. The number of the factors to guage targeted solely on areas the place SharePoint out-of-the-box has gaps, which allowed them to concentrate on options that may help you fill gaps chances are you’ll establish as you identify the options and capabilities which might be vital to your group.
Each vendor was evaluated objectively against the factors with basically a zero to four dots scale (with partial credit score in some circumstances). Vendors obtained four dots if the product performs the state of affairs exceptionally properly and only one if the product provides only a few enhancements over customary SharePoint. As a consequence, a number of merchandise acquired precisely the identical “rating” in the event that they fulfilled the factors to the identical diploma, even when their strategy is totally different. This methodology for analysis permits you, the choice maker, to find out the significance of every standards for your group to make the fitting alternative in your business wants.
I’m impressed with far more than just the analysis methodology used for the report and the excellent content material. I additionally respect the hyperlinks useful assets which might be sprinkled all through the report. The report, which incorporates full reviews of 39 options and quick product listings for a further 17, is an unbelievable worth. Sam Marshall and his team have completed plenty of your analysis for you, and this report will prevent hours and hours of effort in case your subsequent intranet is perhaps coming in a field.
SharePoint in Office 365 Lookbook
At Ignite in September 2018, Microsoft shared some aspirational examples of what a contemporary intranet primarily based on SharePoint in Office 365 could appear like. Some of the capabilities have been out there on the time, however many examples featured upcoming capabilities that have been introduced at Ignite however not but prepared for “prime time.” A month or so later, Microsoft launched a showcase doc that included screenshots of the examples featured at Ignite, together with explanations of which net components and options have been utilized in every instance.
You can obtain this handy “lookbook” at aka.ms/sharepointlookbook. Some of the featured capabilities — such as background shading on web page sections and the countdown net half — have began to roll out, however not essentially to all tenants or all customers. (For instance, I’ve background shading and information pinning solely in my Targeted Release tenant, however I’ve the countdown net half solely in tenants the place I’m a Targeted Release person in a daily launch tenant. Go determine.) Even if we’re nonetheless ready for a number of the options to roll out in every single place, that is nonetheless an amazing useful resource to make use of for inspiration and a glimpse at what options are coming quickly or soon-ish.
Happy New Year, and Happy New Intranet!