Human Resources Assistant on the United States Agency for International Development (USAID)

The United States Government, represented by the U.S. Agency for International Development (USAID), is looking for to make use of an acceptable and certified candidate for the place beneath:

Job Title: Human Resources Assistant

Solicitation No.: AID-620-S-00-18-00016-00
Location: Abuja, Nigeria

Security Level Required: SBU

Basic Function of the Position

  • Incumbent works under the supervision of the Human Resources Specialist, USAID/Nigeria. The Human Resources (HR) Assistant offers the full vary of Human Resources assist to USAID/Nigeria, including overlaying all logistics assist required by team members; and maintains all needed services required by mission employees.
  • Performs duties and assignments supporting US Direct Hire (USDH) and Cooperating Country National Personal Service Contractor (CCN PSC) personnel administration, and serves because the liaison with EXO/HR and Embassy/HR on CCN PSC personnel issues.

Major Duties and Responsibilities

Recruitment Process – 15%:

  • Manages recruitment course of for CCN PSC, including, in coordination with EXO/HR:
  • Preparation of job commercials and bulletins for posting in-house and promoting in local publications; accumulating resumes, screening purposes, forming Selection Committees, and serving because the HR consultant to Selection Committees;
  • Prepares contracts for assessment and signature by EXO/HR;
  • Administers and corrects assessments of typing pace, language expertise, and for different expertise, explaining take a look at circumstances in order that candidates, supervisors, and Selection Committees perceive results;
  • Prepares recruitment correspondence, including notifications of non-selection and job provide letters, advising candidates of USAID/Nigeria hiring practices, working procedures (work hours, advantages, and so on.);
  • Advises supervisors and new hires of local Mission and employment practices, procedures, guidelines, and laws; initiates health and security clearance procedures for brand spanking new staff, in coordination with the Embassy RSO, EXO/HR, and ensures that staff have up-to-date clearances. 

Classification of CCN PSC Positions – 15%:

  • Assists in preparation of CCN PSC place descriptions, assuring they’re correct and up-todate;
  • Reviews classification/re-classification requests, and makes suggestions on a course of action to be taken.
  • Conducts supervisory discussions and desk audits to confirm duties and assignments;
  • Evaluates positions utilizing the USAID/USG MCLASS system, and recommends an official title for positions evaluated; advises on classification results, and on attraction procedures if required. 

Local Employee Pay and Benefits Management – 25%:

  • Advises and offers technical steering on local pay and profit practices, including:
  • Advice to USAID Nigeria Team staff on the local compensation plan, payroll, advantages, health and life insurance coverage, depart policy, and retirement and severance pay entitlement issues.
  • Inform staff of adjustments in personnel insurance policies and procedures in Nigeria and the Mission, preserving abreast of insurance policies and laws proposed by the Embassy, EXO/HR, and/or required by adjustments in local labor regulation.
  • Advise on human useful resource issues, including efficiency analysis, worker relations, wage will increase, coaching, incentive awards, environmental and dealing circumstances, Reduction-in-Force (RIF), separation, ethics and conduct, disciplinary actions and grievance procedures, and different human sources administration points. 

US/DH Personnel Responsibilities – 10%:

  • Cooperates with EXO/HR to offer recommendation and steering to and offers data to US/DH employees on the implementation of human sources insurance policies and procedures.
  • Assist in US/DH efficiency analysis course of, preserving an up-to-date file on due dates for evaluations;
  • Follows up with staff and supervisors to make sure that evaluations are submitted previous to due dates. 
  • Coordinate with EXO/HR to offer in-processing and out-processing of all US/DH staff, including the completion of check in/out sheets;
  • Maintenance of official personnel and contract recordsdata (or cuff information for US/DH staff);
  • Preparation of arrival and departure notices;
  • Processing of diplomatic title request and coordination of worker orientations.

Administrative Human Resources Management Responsibilities – 10%:

  • Processes human resources-related paperwork, including evaluations, promotions, step will increase, contract modifications, place reclassification for CCN PSC staff;
  • Monitors Master Funding Documents;
  • Supervises the preparation of contract budgets for CCN PSC staff;
  • Works with EXO/HR to keep up correct and up-to-date official personnel and contract recordsdata, Handbooks, and different reference documentation, and assures that they’re current;
  • Maintains Staffing Pattern laptop knowledge bases;
  • Prepares workforce planning and staffing tables;
  • Serves as main liaison with EXO/HR on the Joint Incentive Awards Program and Inter Mission Award Program (IMAP) , receiving awards nominations and acquiring background data associated to CCN PSC nominees, screening nominations to make sure laws are adopted relating to eligibility for the really helpful award, forwarding nominations and associated data to EXO/HR for submission to Embassy/HR for Joint Awards Committee consideration and resolution.
  • Maintain an up to date Mission staffing sample. 

Training Program Responsibilities – 25%:

  • Serve because the USAID Nigeria Training Coordinator in assist of staff to EXO/HR and the Mission Training Committee, taking part in preparation of the annual coaching plan for all employees, and helping CCN PSC, RH/PSC, US/PSC, and US/DH staff who utilized for accredited coaching.
  • Maintain up to date Mission coaching file based mostly on receipt of SF182 and accomplished coaching certificates from people. Backstop for the for the Human Resources specialist.

Area Of Consideration:

Physical Demands:

  • The work requested doesn’t contain undue bodily calls for.

Minimum Qualifications Required for this Position

  • College/University research in Human Resources, Public Administration, Business Administration, Arts/Science or associated area is required.

Prior Work Experience:

  • A minimal of 5 years progressively accountable expertise in human sources in Nigeria is required.
  • At least two years of this expertise ought to have included place classification and/or wage administration and different worldwide group.

Post Entry Training:

  • Human sources administration programs, GON and USG contract regulation and procedures, Personal Services Contract, APPD and AIDAR Appendix J and D coaching, CCN compensation, payroll and advantages programs, coaching in USAID Human Resources insurance policies and procedures, MCLASS classification coaching, personnel compensation and different acceptable coaching within the area accredited by the Mission, topic to course choices and the provision of funds. 

Language Proficiency:

  • Level IV English and local language capability. The incumbent is required to own proficiency in written and spoken English, including the flexibility to translate a minimum of one of many host-country language (Hausa) into right English, and vice versa. 

Job Knowledge:

  • An excellent information of Automated Directives System (ADS) Chapter 3FAH – CCN Compensation, CCN Position Classification, LES Handbook, 3FAM, MCLASS Manual, AID particular handbooks, USAID procedures, host nation labor legal guidelines and practices, and related company human sources manuals and laws is required.
  • An intensive information of using the MCLASS system and its related manuals is required.
  • An excellent information of USG contracting laws (AIDAR, AAPD, and so on.) and procedures is required.
  • Knowledge of local labor legal guidelines and commonplace human sources practices relevant to the full spectrum of human sources administration, from recruitment by retirement, is extremely fascinating. 
  • Must have information of tips concern terms and circumstances of employment of CCN employees. 

Skills and Abilities:

  • The place requires good organizational expertise, tact, diplomatic and delicate interpersonal and communication expertise, logic and discretion, compassion, understanding, and an curiosity in serving individuals to keep up clean and efficient working relationships with all Mission personnel, in any respect ranges. Interviewing and analytical expertise to make goal place analysis choices and current them concisely are needed.
  • Must set up and preserve efficient working relationships with managers, supervisors and staff. Have the flexibility to counsel staff and supervisors in work associated issues.
  • Must be capable to deal with altering priorities and met deadlines and necessities rapidly and competently.
  • Must possess a capability to use and interpret laws to current conditions is required.
  • Ability to investigate and implement essentially the most environment friendly options is required in addition to to keep up strict confidentiality regarding all areas of USAID/Nigeria personnel issues.
  • Good laptop expertise in using a Word, Dbase, Excel, EnergyPoint, and different MS Office purposes are wanted.

Evaluation and Selection Factors
Applications can be required to have the minimal {qualifications} expressed in Section II. Qualified candidates possessing expertise above the minimal necessities can be assessed based mostly on the next components: 

  • Education (10 factors)
  • Work Experience (20 factors)
  • Knowledge (30 factors)
  • Language Proficiency (10 factors)
  • Skills and talents (30 factors)

Market Value:

  • N8,383,885.00 equal to FSN-8 In accordance with AIDAR Appendix J and the Local Compensation Plan of United States Mission, Nigeria (Effective July 8, 2018). Final compensation can be negotiated throughout the listed market worth.

As a matter of policy, and as acceptable, a PSC is often licensed the next advantages and allowances:


  • Health Insurance
  • Annual Salary Increase (if relevant)
  • Annual and Sick depart
  • Annual Bonus

Allowance (as relevant):

  • Transportation Allowance
  • Meal Allowance
  • Miscellaneous Allowance
  • Housing Allowance 


  • The Mission emphasize to its staff of the truth that they’re obliged to watch Nigerian Laws, including these regarding revenue and associated tax obligations. Payment of such taxes is a matter between the particular person worker and the Nigerian Government. In the absence of a particular worldwide settlement, the U.S. Government is not going to withhold local taxes from an worker’s wage. 

Application Closing Date
4th October, 2018.

How to Apply

Interested candidates for this place MUST submit the next, or the applying is not going to be considered:

  • Application for US Federal Employment (DS – 174) ; or a current resume or curriculum vitae that gives the identical data as a DS – 174;
  • Any further documentation that helps or addresses the necessities listed above (e.g.transcripts, levels, NYSC certificates/exemption and so on.)
  • A type-written and signed utility letter particularly making use of for this place, and addressing the minimal necessities as advertised. Please reference the job title and announcement quantity on the utility letter.
  • Limit all digital (e-mail) submission to 1 entry/e-mail not bigger than 5MB. Please submit attachments in PDF and Word codecs, not footage.
  • E-mails acquired with out the suitable topic line and incomplete purposes is not going to be considered.
  • Offers have to be acquired by the cut-off date and time specified in Section I, merchandise 3, and submitted to the Point of Contact in Section IV.
  • To guarantee consideration of affords for the meant place, Offerors should prominently reference the Solicitation quantity within the provide submission.


  • Per this scoring rubric, Work Experience, Knowledge, Skills and Abilities are a very powerful components. Applications will initially be screened for conformity with minimal necessities and a brief listing of candidates developed.
  • USAID reserves the correct to interview solely the highest ranked candidates in individual or by telephone OR to not interview any candidate.
  • After the cut-off date for receipt of purposes, a committee can be convened to assessment purposes and consider them in accordance with the analysis standards. Applications from candidates which don’t meet the required choice standards is not going to be scored. Only shortlisted candidates can be contacted. No response can be despatched to unsuccessful candidates.
  • As a part of the choice course of, finalist candidates could also be interviewed both in individual or by phone at USAID’s discretion. Reference checks can be made just for candidates considered as finalists. If an applicant doesn’t want USAID to contact a current employer for a reference check, this ought to be acknowledged within the applicant’s cowl letter, and USAID will delay such reference check pending communication with the applicant.
  • Only finalists can be contacted by USAID with respect to their purposes.

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