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Business Support Assistant on the United Nations World Food Programme (WFP)


The United Nations World Food Programme is the world’s largest humanitarian company fighting starvation worldwide. The mission of WFP is to help the world obtain Zero Hunger in our lifetimes. Every day, WFP works worldwide to make sure that no youngster goes to mattress hungry and that the poorest and most weak, notably girls and kids, can entry the nutritious meals they want.

We are recruiting to fill the place under:

Job Title: Business Support Assistant, G5

Requisition #: 88450
Location: Maiduguri, Borno

Organizational Context

  • This place relies in Maiduguri however travels to the humanitarian hubs places (Gwoza, Ngala, Dikwa, Monguno, Bama, Banki, Damasak, Rann and different places) will probably be required.

Job Purpose

  • To ship a variety of business help processes and actions for a particular skilled space of labor, to facilitate efficient service supply.

Key Accountabilities (not all-inclusive)
Under the supervision of the ETS Coordinator or the designate:

  • Collate info for inclusion in reviews, paperwork and correspondence, to help the efficient work of different employees.
  • Respond to plain queries and supply well timed and correct steering.
  • Process and handle routine administrative and monetary duties in numerous purposeful areas, to contribute to the efficient and well timed administration of sources
  • Manage and keep data and databases, to make sure info is organised and available for workers.
  • Maintain relationships with a spread of people via provision of business help to help in info sharing and repair supply to employees.
  • Proof-read reviews, documentation, correspondence, and so on., making modifications in step with established pointers the place acceptable.
  • Contribute to enchancment of business procedures and processes.
  • Collect and carry out primary evaluation of information to contribute to high quality business info administration.
  • Provide steering to junior colleagues in performing their duties.
  • Assist managing all ETS associated Administration, Travel, Logistics points within the operation;
  • Liaise and coordinate with any related companions e.g. WFP Administration, Travel and Supply Chain focal factors;
  • Liaise with the Security Unit to make sure the mandatory paperwork for the deployment of ETS personnel is appropriately submitted and all of the permissions (including security) are granted.
  • Assist supporting receipt/dispatch gear against official authorized documentation (e.g. waybills and/or supply notes) guaranteeing accuracy in bodily counting of apparatus including the standard in compliance with the established requirements;
  • Assist sustaining and sharing a monitoring sheet for all our orders/shipments/deliveries;
  • Assess the supply of house and help making ready stacking/storage plans prior ETS shipments arrival;
  • Ensure incoming / outgoing ICT gear is totally and correctly accounted for and that inner management techniques are satisfactory and functioning;
  • Assist sustaining stock of apparatus, including updating the WFP Global Equipment Management System;
  • Carry out periodic cycle counts to make sure info within the management techniques displays the bodily inventory of ETS gear.
  • Assist coordinating the transport of apparatus to/from the warehouse to the places the place gadgets will probably be deployed.
  • Receive and examine all incoming property and report discrepancies in IT supplies stock to senior colleagues to make sure supplies are successfully tracked;
  • Perform different associated duties as assigned.

4Ps Core Organisational Capabilities
Purpose:

  • Understand and talk the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
  • Be a drive for constructive change: Suggests potential enhancements to team’s work processes to supervisor.
  • Make the mission inspiring to our team: Explains the impact of WFP actions in beneficiary communities to teammates.
  • Make our mission seen in on a regular basis actions: Articulates how personal unit’s obligations will serve WFP’s mission.

People:

  • Look for methods to strengthen individuals’s abilities: Trains junior teammates on new abilities and capabilities.
  • Create an inclusive tradition: Seeks alternatives to work with individuals from totally different backgrounds.
  • Be a coach & present constructive suggestions: Serves as a peer coach for colleagues in identical space of labor.
  • Create an “I will”/”We will” spirit: Tracks progress towards goals and shares this info frequently with supervisor.

Performance:

  • Encourage innovation & inventive options: Explores methods to persistently be extra environment friendly and correct in personal areas of labor and shares new strategies of labor with colleagues.
  • Focus on getting results: Focuses on getting results and tracks traits in completion charges for personal duties to establish alternatives for effectivity.
  • Make commitments and make good on commitments: Takes duty for personal duties and notifies supervisor as quickly as attainable of potential delays in assembly deadlines or commitments.
  • Be Decisive: Independently decides what action to take when confronted with important selections within the office or in harmful conditions within the subject.

Partnership:

  • Connect and share throughout WFP models: Suggests alternatives for partnering with different models to supervisor.
  • Build robust exterior partnerships: Identifies alternatives to work with colleagues and companions within the subject in the direction of widespread goals.
  • Be politically agile & adaptable: Develops an understanding of the worth of WFP’s groups and exterior companions in fulfilling team’s goals and targets.
  • Be clear concerning the worth WFP brings to partnerships: Aligns personal actions with supervisor’s priorities to satisfy inner and exterior partner wants.

Standard Minimum Qualifications

  • Completion of secondary college schooling. A post-secondary certificates within the associated purposeful space is a requirement.
  • Experience: Five or extra years of progressively accountable work expertise within the relative business stream with expertise generally administrative work.


Knowledge & Skills:

  • Knowledge of specialized widespread business practices and strategies, gained via related technical coaching and expertise.
  • Ability to develop and keep relationships with a spread of people to be able to present a top quality help service.
  • Ability to hold out primary information evaluation and independently rectify issues requiring consideration.
  • Ability to observe and file monetary transactions.
  • Good communication abilities required to offer and obtain info and work with a wide range of people.
  • Ability to keep up confidentiality.

Language:

  • Fluency in each oral and written communication in English language, data of local language of the realm a plus.

Terms and Conditions

  • Qualified feminine candidates are inspired to use.
  • Only Nigerian nationals are eligible to use for this place
  • Applications should be submitted on-line and in English solely.
  • Only shortlisted candidates will probably be contacted.
  • Canvassing is strictly prohibited. Canvassing of any kind will result in automatic disqualification of the worried applicant.
  • Selected candidate will probably be employed on a fixed-term contract with a probationary interval of 1 year. WFP affords a lovely compensation bundle.

Application Closing Date
fifth October, 2018.


How to Apply

Interested and certified candidates ought to:
Click here to apply online

Note

  • WFP will apply a rigorous and clear choice course of including thorough evaluation of technical abilities to make sure the perfect candidates are chosen for the job. Please be sure that your utility comprises correct and full info on educational {qualifications}, employment file and language abilities. WFP will solely take into account educational credentials and levels obtained from an accredited academic establishment. Only profitable candidates will probably be invited for an interview.
  • WFP is dedicated to variety and inclusion inside its workforce, and encourages certified feminine and male candidates from all spiritual and ethnic backgrounds to use to turn out to be part of the group.
  • WFP has zero tolerance for discrimination and doesn’t discriminate on the premise of HIV/AIDS standing.
  • Female candidates and certified candidates from growing international locations are particularly inspired to use.



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